NEW: WHEN YOU ARRIVE FOR MOVE-IN PLEASE CHECK IN WITH SHOW PERSONNEL BEFORE SETTING UP.
Heavy Equipment Move-In
Tuesday, April 21st (SCHEDULED)
Bulk exhibitors will be assigned specific move-in times according to their location on the show floor. These times will be e-mailed to you by the Show Manager 10 days prior to the event. Companies wishing to transport/float heavy equipment in advance of move-in dates may drop in outdoor marshaled area located at the International Centre during the following times:
Saturday, April 19th - Monday, April 21st , 8am – 5pm Drop-offs must be scheduled Please call Mark Cusack @ 1-506-333-1064 to arrange a time. Heavy set-up must be completed by 5pm Tuesday, April 21st
IMPORTANT NOTICE TO HEAVY EQUIPMENT EXHIBITORS
As a result of damages to concrete and asphalt surfaces in and around the International Centre during past shows, the following policy is in place.
It is absolutely essential that exhibitors supervise the move-in and move-out of all heavy equipment and ensure that under NO circumstances does any tracked equipment (street pads or otherwise) move on any asphalt or concrete surfaces in or around the International Centre WITHOUT PROPER FLOAT MATERIALS (planking, plywood, rubber mats, tires, etc.) This policy will be strictly enforced, and all damages will be charged back to the responsible exhibiting company. Float materials are the responsibility of the exhibiting company.
GENERAL MOVE-IN Wednesday, April 22nd 8am – 6pm
All exhibits must be complete by 6pm on Wednesday, April 22nd Aisle carpets will be laid after 6pm Wednesday.
Absolutely no dollies will be permitted in the exhibit halls after that time.
MOVE-OUT
Friday, April 24th 4pm – midnight
IMPORTANT NOTICES
All Exhibitors’ freight must be removed from the facility by midnight on Friday, April 24th
Show Management has arranged to retain the loading dock area in Hall 2-East until Saturday, April 25th at 12 NOON. Shipments not picked up on Friday evening may be moved to Hall 2-East for pick-up on Saturday by 12 NOON.
If your freight is NOT removed from the facility by the exhibitor or his/her agent BY 12 NOON ON SATURDAY, April 13th, Show Management reserves the right to ship your freight with the Official Show Carrier (Beyond Borders Logistics & Consulting Inc.) with all costs being billed to the exhibitor.
No exhibit may be removed in part or in whole prior to the close of the show at 4pm, Friday, April 24th.
Show Hours
Thursday, April 23rd
9:00am - 5:00pm
Friday, April 24th
9:00am – 4:00pm
Heavy Equipment Marshall Yard
Companies wishing to transport heavy equipment in advance of your move-in time may do so in the designated outdoor Marshall Yard at the International Centre during the following times: Saturday, April 19th - Monday, April 21st , 8am – 5pm
These drops must be pre-scheduled by calling, National Show Manager - Mark Cusack at 506-333-1064.
Material handling equipment will be available on site. Drayage to and from booth, container storage and forklift service to 5,000 lbs is provided at no charge.
CONTAINER STORAGE
A storage area will be available for empty containers.
Show Decorator: Stronco Exhibitor Services
Stronco Exhibitor Services is the show decorator and provides carpet, tables, chairs, signage etc.
Please order directly with them online by visiting http://www.stroncoonline.com/ The show code for this event is: 529336261
Advance Price Deadline : March 27th, 2026 Online Ordering Closes: April 12, 2026
Direct & Advanced Shipment
SHIPPING INFORMATION
DIRECT TO SHOW shipment
Tuesday, April 21st - 9:00am to 5:00pm
All deliveries must be cosigned in the following manner:
National Heavy Equipment Show Exhibiting Company’s Name Booth # C/O International Centre 6900 Airport Rd Mississauga ON L4V 1E8
ADVANCE WAREHOUSE shipment
Accepted 30 days prior (fees applicable)
must be addressed as follows:
National Heavy Equipment Show INET Express c/o Beyond Borders Logistics National Heavy Equipment Show (Exhibitor Name / Booth Number) 2994 Peddie Road - West Entrance Milton ON L9T 2X7
Please Note: Shipments to International Centre must be prepaid and scheduled to arrive no earlier than 9am, Tuesday, April 21st. Collect shipments or those arriving prior to Tuesday, April 21st will not be accepted by facility staff.
STAFFING YOUR BOOTH All exhibitors are expected to be in their booths during all published show hours, as we do receive complaints about un-manned displays. Our visitors pay an entrance fee and expect to be able to do business with our exhibitors at any time during show hours. If you are in violation of this rule, your company may not be permitted to exhibit with us in the future.
DEMONSTRATIONS AND HANDOUTS
Exhibitors demonstrating products and/or distributing marketing materials, product samples or souvenirs are not permitted to do so outside of their rented exhibit area.
No 8’ sidewalls are permitted past 6’ from your back wall, without permission of Show Management.
SECURITY
Exhibitors are required to maintain staff within their booth during all show hours. To minimize the risk of theft, we suggest you keep your booth staffed until the aisles have been cleared of all attendees at the end of show days. Exhibitors are reminded that Show Management does not assume any responsibility for losses; therefore, exhibitors should take all reasonable precautions to protect their own property, including all required insurance.
Exhibitor Wifi
The International Centre is pleased to offer complimentary WiFi in key areas. Please view the International Centre WI-FI Zones map to locate these areas. -
The name of the hotspot is HOTSPOT-TheInternationalCentre and no password is required, only accepting the terms and conditions of use.
This service is NOT recommended for financial transactions, and it is also not supported by the telecom department. For WIFI activities requiring greater speed and reliability, please contact the TELECOMMUNICATIONS PROVIDER, Encore.
Audio Visual & Telecommunications – Encore
Click here to access Encore’s online order forms and step-by-step instructions for submitting your AV and telecommunications requests.
Booth Staff Registration
*Coming Soon*
Exhibitor Parking
*Coming Soon*
Insurance
a) Exhibitor shall obtain and maintain at its own expense a comprehensive general liability and all risk property insurance policy acceptable to MPE for the period commencing on the first move-in date and terminating on the last move-out date. The policy shall name MPE as additional insured and insure Exhibitor against all claims of any kind arising from or in any way connected with Exhibitor’s presence or operations at the Show. The policy shall provide coverage of at least $1,000,000 for each separate occurrence. At the request of MPE, Exhibitor shall provide MPE with a certificate of insurance verifying the policy.
b) Exhibitor is responsible to insure and protect its own exhibit, personnel, display and materials from any damage or loss through theft, fire, accident or other cause and accepts all risks associated with the use of the exhibit space and its environs. Exhibitor shall not make any claim or demand or take any legal action, whatsoever, against MPE, the Show sponsors or the facility in which the Show is held, for any loss, damage or injury howsoever caused, to Exhibitor, its officers, directors, agents, representatives, and employees or their respective property.
SMOKING REGULATIONS No smoking is permitted inside any building.
ALCOHOL/DRUGS REGULATIONS No alcohol may be consumed on show site other than during designated times and locations as specified in this Exhibitor Service Manual and/or on posted signage by the show facility. Alcohol consumption is strictly forbidden during all move-in and move-out hours. Additionally, the use or distribution of illegal drugs is strictly forbidden. Any persons including exhibitors, service providers, employees, attendees or anyone else working at or attending the show that does not comply with this policy will be removed from the show and their credentials will be revoked.
ANIMALS/PETS Only Service animals are allowed inside the building during event hours of the event.
HELIUM ITEMS It is not permissible to have helium-filled balloons.
Food Sampling
If you have food/beverage samples or products they must be pre-approved by show management and the facility.
Vehicles in Exhibits
If your exhibit includes a vehicle, Show Management must be informed so we can schedule a move in time.
Social and Digital Marketing
Share your show pics with us on Facebook:
In efforts to protect potential joint customers from fraudulent events and scammers, we request that you do not create your own Facebook Event. This helps us manage registrations for the event and ensures that our team are available to support both exhibitors and potential attendees with any questions, comments, or concerns that they have.
Please feel free to reach out to your show manager or show marketing manager with your companies’ Facebook page and we can add you as a co-host to the official event.
There have been a number of spam emails offering our attendee lists. These are scams and the senders are unauthorized to use the Marketplace Events’ name. These scammers are attempting to receive monies from exhibiting companies without providing anything in return. These emails are not approved by Marketplace Events, and Marketplace Events would never ask for bank information or other sensitive information over email.
Common Scam Types to Be Aware Of: - Online website listing - Visitor list for sale - Hotel bookings - Advertising
Contact the Show Team
If you need assistance before, during, or after the show, pleaseclick hereto contact a member of the show team. Show personnel will maintain a show office and show personnel will be available on the floor during move-in, all show hours and move-out.
